Section 5.5: Timesheets & Time Tracking

Timesheets connect the hours your crew actually work to the hours you pay them for. Crew log hours in a weekly grid, managers approve them on Studio, and hours with a rate can be invoiced.

Time tracking is on Pro and above. Timecard approval is on Studio and above.

1. Where to log time

The same weekly timesheet appears in two places:

• Schedule > Time card: your hours across every production.
• A project's Resources > Time tab: your hours on that production.

2. For crew: logging your time

1. Open the timesheet and use the arrows to pick the week. Today jumps back to the current week.
2. Rows for the tasks you are assigned appear on their own. To add another, click Add row and choose a Project and a Task, or choose Custom… and type a name.
3. Type your hours into each day's cell. Each cell saves when you leave it.
4. The Total column and row add up your week.

To remove a row that has no hours yet, click Remove row.

Draft entries from work orders and check-ins

ABRAM can create draft entries for you from the work you were booked on:

• When a work order you are booked on is marked Wrapped or Completed, ABRAM creates draft time entries across the booking's days.
• If you change the hours on one of these drafts, ABRAM keeps your edit.
• If your booking is cancelled or removed, its entries that have not been invoiced are removed too.
• On Pro and above, checking in on a booking or shoot day opens a draft entry for the day, and Wrap at the end of the day writes the elapsed hours onto it. See Section 1.9: Today, check-in and your time card.

Submitting your week

On Studio and above, click Submit to send your week for approval. The button shows how many entries it will send, such as Submit · 5. You see "Week submitted" when it is done. Submitted and approved hours are locked. An entry a manager sends back shows as Sent back, and you can edit it and submit again.

On Pro, Submit is locked behind Studio, and your logged hours can be invoiced as you entered them.

3. For managers: reviewing and approving

Approvals live in Team management > Hours record > Approvals. Timecard approval is on Studio and above.

1. Open Approvals. It lists submitted timecards and time off requests, each with its approver: a manager, a team or location lead, or an owner or admin. Only the approver, or an owner or admin, sees the buttons to decide.
2. Select entries and click Approve, which shows the count, or use the check mark on a single entry.
3. To send entries back, click Reject, add a reason if you like, and confirm. The crew member sees the entry as Sent back, can correct it and resubmit.

When nothing is waiting, it reads "Nothing awaiting your review".

To compare what was booked against what was logged, open Planned vs actual in the same tab. See Section 4.6: Team Management.

4. From hours to an invoice

Logged hours that carry an hourly rate become payable. On Studio and above they must be approved first.

1. Open Financials > Invoices & payments > Payables from time.
2. Your payable hours are grouped by project, all selected to start. Hours without a rate do not appear.
3. Deselect any entries you want to leave out and click Generate invoice for the project. ABRAM makes a draft invoice from them.

Review the draft and send it like any other invoice. See Section 5.2: Invoicing and Payouts.