Last updated October 29, 2026
Section 4.3: Inviting Crew & Managing RSVPs
You build a production's crew on its Team page. Everyone you add waits as a draft, so you can shape the whole crew first. Nobody is contacted until you click Send invites.
1. Adding people
- Open the project and go to Resources > Team.
- On the Crew tab, click the Add people: name or email field.
- Type a name to pick someone from your organization or roster. To add someone new, type their full email and pick Invite [email].
- In Choose a role, pick the role. The list starts with the production's Open roles, so choosing one fills it.
- Click Add.
The person lands on the crew as Not invited. The toast confirms it: "Nobody is contacted until you send invites."
To fill a specific open role, use the add field on that role's row instead. The row already knows the role.
To have ABRAM suggest people for open roles, see Section 4.2: Crew Matching.
2. Setting access
Each person on the crew has one of three access levels. Change it in their row.
| Access | What they can do |
|---|---|
| Can manage | Runs the project, sees every rate and manages the crew. |
| Can edit | Works on tasks and deliverables. Sees their own rate. |
| Crew view | Sees the schedule, call sheets and their own rate. Changes nothing. |
People from outside your organization can be Can edit or Crew view. Can manage is greyed out for them with the note "Needs a seat in your organization."
Outside crew also count against a per-production limit. See Section 4.8: Crew Access and Outside Crew Limits.
3. Sending invites
When the crew looks right, click Send invites in the toolbar. It appears while someone is waiting as a draft and shows how many, such as Send invites · 3.
- People with an ABRAM account get an in-app notification, plus an email if their notification settings allow it.
- People without an account get an email with a link to join ABRAM and the project.
- Roster contacts with no email address cannot be reached. The confirmation counts them as skipped (no email).
Each person's status moves to Invited.
Crew statuses
| Status | Meaning |
|---|---|
| Not invited | Added as a draft. Nobody has been contacted. |
| Invited | The invite is sent and waiting for an answer. |
| Accepted | They said yes. |
| Declined | They said no. |
| Open | A role with nobody in it yet. |
| Negotiating | An offered role where the person sent back a counter proposal. |
Taking an invite back
- Withdraw takes back an offered role.
- Revoke cancels an emailed invite link that has not been used yet.
- Remove from project takes a person off the crew.
4. What crew see
In ABRAM
When someone with an account opens the project, a banner reads "You've been added to this project as [role]." with Accept and Decline. The invite also appears in their Inbox.
Accepting books their time on the dates of the role's work package, or the production's dates, so the booking shows on their calendar.
Calendar and work order invites
Invites to a calendar event or a work order open a simple RSVP page from a secure link. No sign-in is needed. The page shows the title, dates and times, location, the organizer, and any notes.
Rates are never shown on this page.
The invitee answers with one of three buttons:
- Accept confirms they will be there.
- Maybe marks them as tentative.
- Decline turns the invite down.
If the email link carried a response, that button is highlighted. One click on it confirms the response.