Section 3.7: Call Sheets

Each shoot day has its own call sheet. It brings the day's locations, scenes and call times into one document you can preview, download as a PDF and send to your crew.

Where to find call sheets

Open a project and go to Production, then Shoot days. Every row is a day, and every day has a call sheet. Click a day to open its call sheet.

To start a new day, click Add shoot day. You can also add days on the Stripboard. See Section 3.12: Shoot Days and the Production Tab for the list of days and Next up.

Preview a call sheet

Opening a day shows its call sheet as your crew will see it, in these sections: Weather and day info, Safety, Locations, Schedule, Call times and Department notes. A section appears when it has something in it.

From the top of the preview you can:

• Go back to All shoot days.
• Download a PDF.
• Send it to the crew.
• Edit call sheet.

Edit call sheet is offered to people who manage the project. In the preview, Send appears only on plans that can send call sheets to crew.

Link a work order

The preview shows the day's Work order. If none is linked, pick one under Link an existing work order, or click Create work order to make one for the day. Unlink it with Unlink work order. A work order can also create its own call sheet from its full page. See Section 3.3.

Edit a call sheet

Click Edit call sheet. The editor has five sections:

• Shoot day: Production date (required), Day number, Total days, General call, Crew call, Lunch, Weather, sunrise and sunset and Safety notes.
• Locations: each location's type, name, address and notes.
• Scenes on this day: the scenes you are shooting. They are read only here. On a project with a stripboard, Edit on the stripboard takes you there to change them.
• Personnel calls: each person's name, role, status, Call and On set times.
• Department notes: instructions per department.

Click Save when you are done.

Fill it faster

Set the Production date first, then use the toolbar's more menu:

• Autofill from project pulls in what the project already knows, including the crew booked for that day.
• Fill with ABRAM drafts the call sheet for you to check and adjust. It counts toward your AI usage.

Publish and send

A day's call sheet is Draft until you publish it. Change the Status on the day's row to Published, or click Publish in Next up.

To send it, click Send on the day's row or in the preview. In Send call sheet:

1. Pick people from the project crew, or use Select all.
2. Add anyone else under Other recipients, separated by commas or spaces.
3. On Pro and above, the Slack section shows the channel the call sheet also posts to, or a link to choose one under Settings, Connectors.
4. Click Send call sheet.

Plan requirements

On the Free plan, the PDF carries a watermark and the preview's download reads PDF (watermarked), and you cannot send the call sheet to your crew. A clean PDF and sending to crew need the Pro plan or above.